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Medical Secretary - ER Upland, CA, 91786, Upland

Medical Secretary - ER

Full Time • Upland, CA, 91786, Upland

JOB ID: 11305749

Position:   Medical Secretary - ER 

Shift Schedule: 
AM (08:00 - 16:30)
5 X 8s • 40 hrs / Week
8 hrs

Location: Upland ,CA

Start date:10/20/2025-11/29/2025
( 5 weeks )

Pay: $20.00 - $24.00 per hour

 POSITION SUMMARY: 
This position is responsible for all secretarial, administrative tasks and data abstraction from different clinical sources related to maintaining the Emergency Department, as well as supporting the Emergency Department Director and members of the Emergency Department Leadership Team.

 Knowledge and Skills: Advanced typing (35 words/minute) and computer skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and in hospital software programs (scheduling/timekeeping, ordering, electronic medical record, etc.). Excellent verbal and written communication skills, organizational and creative problem solving with the ability to prioritize multiple activities and objectives in a rapid changing environment. Knowledge of medical terminology.

Job Summary:
 
The Medical Secretary in the ER provides administrative and clerical support to ensure smooth operations of the emergency department. This role involves patient registration, managing medical records, coordinating communication between medical staff and patients, and supporting ER staff in administrative tasks. The ideal candidate is organized, detail-oriented, and able to work efficiently in a fast-paced, high-stress environment.

Key Responsibilities:

  • Greet and register patients in the ER, collecting personal, insurance, and medical information accurately.
  • Maintain and update patient records in electronic health records (EHR) systems.
  • Coordinate patient flow, including admissions, transfers, and discharges.
  • Answer phone calls and respond to inquiries from patients, families, and healthcare providers.
  • Assist with scheduling follow-up appointments, tests, and consultations.
  • Prepare and manage ER documentation, including reports, referrals, and correspondence.
  • Support ER staff by organizing and managing administrative tasks to allow focus on patient care.
  • Ensure confidentiality and compliance with HIPAA regulations and hospital policies.
  • Manage emergency department supplies and inventory when needed.
  • Handle insurance verification and billing support in coordination with the billing department.

Qualifications:

  • High school diploma or equivalent; associate degree in medical office administration preferred.
  • Previous experience as a medical secretary, preferably in an emergency or hospital setting.
  • Familiarity with EHR systems and medical terminology.
  • Strong organizational, multitasking, and communication skills.
  • Ability to work under pressure and handle sensitive situations with discretion.
  • Basic knowledge of insurance procedures and hospital billing processes.
Precision Scans will provide equal consideration for employment to all qualified applicants without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. 
Compensation: $20.00 - $24.00 per hour




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